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The Influence of COVID-19 on Florida Workers’ Compensation Claims

Team of entrepreneurs cooperating and analyzing plans on a computer in an office setting, demonstrating teamwork in payroll management.

The Growing Challenge of Multi-State Payroll

Business owners, CFOs, and HR professionals know how complex the payroll process can be. When your company hires employees that live across multiple states, however, it becomes even more challenging.

 

Varying tax regulations and location-specific wage laws make it difficult to remain compliant. The rise of remote work means these complexities are becoming even more prevalent, ultimately costing companies time and money.

 

The administrative burden of multi-state payroll can lead to costly errors—particularly for small businesses. Professional employer organizations (PEOs) step in to alleviate some of that pressure by handling administrative tasks like payroll management. This means growing companies can stay focused solely on running their business.

 

Let’s take a closer look at multi-state payroll compliance, why traditional payroll may not be the right choice for your company, and how PEOs help simplify the payroll process.

 

Understanding Payroll Compliance Across State Borders

If you’re a small business owner, hiring remote workers means having the ability to access a larger pool of talent beyond your specific area. This can be incredibly beneficial for your business, but it also comes with challenges.

 

One of the biggest challenges companies should consider when hiring talent across state borders is remaining compliant with rules and regulations regarding payroll. Not only do these laws evolve constantly, but they also tend to vary from state-to-state. If your company falls out of compliance, you could be faced with hefty fines and penalties.

 

When hiring workers across multiple states, it’s important to keep in mind that state income tax rates, unemployment insurance requirements, wage and hour laws, and benefits mandates will vary depending on where your new employees are located. Keeping up with those regulations can be especially difficult for smaller businesses or companies without a human resources team.

 

Why Traditional Payroll Systems Fall Short

Traditional payroll systems typically handle one-size-fits-all scenarios. While they may process paychecks efficiently, they may not take multi-state payroll compliance into account.

 

In many cases, generalized payroll processing can lead to miscalculated tax withholdings, late or inaccurate state filings, or noncompliance with state wage laws.

 

How PEOPayGo Makes Multi-State Payroll Easy and Accurate

From streamlining payroll and ensuring compliance to flexible pay-as-you-go programs and expert support at your fingertips, PEOPayGo makes multi-state payroll easy and accurate.

 

1. Payroll Compliance

PEOPayGo specializes in understanding and keeping up with state and federal rules and regulations when it comes to payroll. No matter where in the United States your workers are located, PEOPayGo ensures that your business will remain in compliance with those laws.

 

2. Streamlined Payroll Processes

Beyond remaining compliant with state and federal regulations, a streamlined payroll process is essential to keep employees happy and your company thriving. PEOPayGo’s platform simplifies the entire process, from onboarding new employees and time tracking to tax filings and benefits management. Automating your payroll processes with the help of PEOPayGo also ensures that it’s done accurately and on time.

 

3. Expert Support

The team of experts at PEOPayGo is always available to help with what you need—whether you’re unsure of how to handle an employee moving to another state or you’re trying to understand varying wage laws. When you partner with PEOPayGo, you’ll receive the support you need as a small or medium-sized business.

 

Simplify Payroll with PEOPayGo’s Multi-State Expertise

Managing payroll across multiple states can be complicated, and as a small business owner, you likely have a lot on your plate already. It can be difficult to keep track of varying wage laws by state, especially when rules and regulations are constantly changing.

 

When you work with PEOPayGo, you can rest assured that your business will remain compliant with state and federal regulations when it comes to payroll. Not only will you receive compliance support, but you’ll have streamlined payroll processes to help your organization simplify and thrive.

 

If you’re a business owner or HR manager with multi-state or remote employees, reach out to PEOPayGo today to get the payroll support you need.

 

Contact us today to get the coverage and support you need!

In March 2020, COVID-19 swept the globe, drastically impacting the workforce in more ways than one. Countless people were left unemployed or unable to work for an extended period. As businesses were forced to shut down, many looked to the government for support.

 

What impact did COVID have on workers’ compensation claims in Florida? Has the virus ever been covered by workers’ compensation insurance? Let’s take a look at what workers’ comp encompasses and what influence COVID-19 has had on claims in Florida.

Understanding workers’ compensation and what it includes

Workers’ compensation insurance is crucial for protecting your employees as well as your business. If an employee gets injured at work or becomes ill as a direct result of their job, workers’ comp is there to offer financial protection.

 

Typically, workers’ compensation covers medical expenses, including rehabilitation costs. It also covers wages lost while the injured employee is recovering, and it offers benefits for anyone who experiences a permanent injury.

 

Workers who contract illnesses like COPD, cardiovascular disease, and hearing loss due to the nature of their work are usually covered by workers’ compensation. Those same rules generally don’t apply to community-spread illnesses. However, there are some exceptions when it comes to COVID-19.

Essential workers and workers’ comp claims

During the height of the pandemic, while many were mandated to stay home, essential workers continued showing up every day. According to the CDC, essential workers include—but aren’t limited to—police officers, firefighters, healthcare workers, emergency personnel, anyone in agriculture and food production, energy, water and wastewater, and critical retail.

 

In Florida, first responders and healthcare workers who contracted COVID due to exposure at work were eligible for workers’ compensation. Even in situations when a particular job wasn’t originally deemed hazardous, like grocery store employees or child care workers, if there was a high risk of COVID exposure, they were eligible. However, while it wasn’t completely impossible, it was often difficult to prove that the virus was contracted while at work, and many of those COVID-related claims were unfortunately denied.

Influence of COVID-19 on workers’ compensation claims

Generally, because many businesses were shut down during the peak of the pandemic, the number of workers’ compensation claims dwindled. With fewer people working, there was less opportunity for accidents to occur on the job.

 

In many cases, indemnity-only claims were most commonly seen. These claims were typically small, only including a few weeks of pay. Medical claims, on the other hand, included necessary medical treatment as well as any wages lost for the time spent recovering. Indemnity claims were common when workers were exposed to COVID-19, tested positive but had little or no symptoms, and were required to quarantine as a precaution. In some cases, quarantine pay was also included.

Long COVID and workers’ compensation

Some who were infected with COVID-19 suffered—or continue to suffer—from ongoing health issues now known as Long COVID. The effects of Long COVID are different for each person—ranging from constant brain fog and chronic pain to shortness of breath and extreme fatigue.

 

Throughout 2022 and into 2023, worker’s comp claims of Long COVID continued to rise. There’s a great deal of nuance as to how these claims are handled, as the symptoms of Long COVID vary greatly from person to person, and can ultimately impact whether or not a worker can maintain their job.

COVID-19 and workers’ compensation claims in Florida

Insurance everywhere, including Florida workers’ compensation, has had to shift to make way for life during and after the pandemic. The outbreak of COVID-19 has meant new ways of supporting workers were needed, and workers’ compensation has adapted to meet those needs.

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