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3 Ways a PEO Can Help Small Businesses with Workers’ Compensation Challenges

Business owner managing payroll and finances on a laptop and smartphone, emphasizing the importance of efficient payroll solutions for small businesses.

The Growing Challenge of Multi-State Payroll

Business owners, CFOs, and HR professionals know how complex the payroll process can be. When your company hires employees that live across multiple states, however, it becomes even more challenging.

 

Varying tax regulations and location-specific wage laws make it difficult to remain compliant. The rise of remote work means these complexities are becoming even more prevalent, ultimately costing companies time and money.

 

The administrative burden of multi-state payroll can lead to costly errors—particularly for small businesses. Professional employer organizations (PEOs) step in to alleviate some of that pressure by handling administrative tasks like payroll management. This means growing companies can stay focused solely on running their business.

 

Let’s take a closer look at multi-state payroll compliance, why traditional payroll may not be the right choice for your company, and how PEOs help simplify the payroll process.

 

Understanding Payroll Compliance Across State Borders

If you’re a small business owner, hiring remote workers means having the ability to access a larger pool of talent beyond your specific area. This can be incredibly beneficial for your business, but it also comes with challenges.

 

One of the biggest challenges companies should consider when hiring talent across state borders is remaining compliant with rules and regulations regarding payroll. Not only do these laws evolve constantly, but they also tend to vary from state-to-state. If your company falls out of compliance, you could be faced with hefty fines and penalties.

 

When hiring workers across multiple states, it’s important to keep in mind that state income tax rates, unemployment insurance requirements, wage and hour laws, and benefits mandates will vary depending on where your new employees are located. Keeping up with those regulations can be especially difficult for smaller businesses or companies without a human resources team.

 

Why Traditional Payroll Systems Fall Short

Traditional payroll systems typically handle one-size-fits-all scenarios. While they may process paychecks efficiently, they may not take multi-state payroll compliance into account.

 

In many cases, generalized payroll processing can lead to miscalculated tax withholdings, late or inaccurate state filings, or noncompliance with state wage laws.

 

How PEOPayGo Makes Multi-State Payroll Easy and Accurate

From streamlining payroll and ensuring compliance to flexible pay-as-you-go programs and expert support at your fingertips, PEOPayGo makes multi-state payroll easy and accurate.

 

1. Payroll Compliance

PEOPayGo specializes in understanding and keeping up with state and federal rules and regulations when it comes to payroll. No matter where in the United States your workers are located, PEOPayGo ensures that your business will remain in compliance with those laws.

 

2. Streamlined Payroll Processes

Beyond remaining compliant with state and federal regulations, a streamlined payroll process is essential to keep employees happy and your company thriving. PEOPayGo’s platform simplifies the entire process, from onboarding new employees and time tracking to tax filings and benefits management. Automating your payroll processes with the help of PEOPayGo also ensures that it’s done accurately and on time.

 

3. Expert Support

The team of experts at PEOPayGo is always available to help with what you need—whether you’re unsure of how to handle an employee moving to another state or you’re trying to understand varying wage laws. When you partner with PEOPayGo, you’ll receive the support you need as a small or medium-sized business.

 

Simplify Payroll with PEOPayGo’s Multi-State Expertise

Managing payroll across multiple states can be complicated, and as a small business owner, you likely have a lot on your plate already. It can be difficult to keep track of varying wage laws by state, especially when rules and regulations are constantly changing.

 

When you work with PEOPayGo, you can rest assured that your business will remain compliant with state and federal regulations when it comes to payroll. Not only will you receive compliance support, but you’ll have streamlined payroll processes to help your organization simplify and thrive.

 

If you’re a business owner or HR manager with multi-state or remote employees, reach out to PEOPayGo today to get the payroll support you need.

 

Contact us today to get the coverage and support you need!

Small businesses help keep their communities thriving, but being a small business owner comes with its challenges as well. If you own your own company, you likely have your hands full with projects and ideas. While handling the day-to-day tasks is necessary to keep your business running smoothly, strategy, creation, and growth are likely areas where you’d rather send your attention.

 

A professional employer organization (PEO) can manage your company’s administrative tasks like payroll, workers’ compensation, and human resources so that you have more time to focus on what you do best. Let’s take a look at the importance of workers’ comp for small businesses, some challenges that might arise, and how partnering with a PEO can help.

Why is workers’ compensation important for small businesses?

No matter the size of your company, protecting your employees is a top priority. Providing safe working conditions and financial protection for your workers if an injury does occur is imperative for being a great business owner.

 

Workers’ compensation insurance is required by law in most states. Even in states where it isn’t mandatory, however, it’s still a good idea to have coverage in place.

 

 

If an incident happens on the job, workers’ compensation insurance can cover medical bills, rehabilitation costs, and lost wages. For you as a business owner, workers’ comp can help prevent you from paying out of pocket for an employee’s medical expenses after an accident.

Workers’ comp challenges in small businesses and how PEOs can help

Workers’ compensation can be a pain point for some small business owners due to its cost and complexity. While larger corporations typically have the financial resources to handle overhead, it can be difficult for small businesses to manage. How can working with a PEO help combat the challenges small businesses face when it comes to workers’ compensation?

1. PEOs help streamline the somewhat complex process of workers’ compensation

Managing workers’ comp can be somewhat tedious and time-consuming, and for small businesses with limited manpower, it can be incredibly challenging. From the confusion of calculating premiums to handling the complexities of claims, it’s a lot to manage—particularly when you have countless other tasks on your plate.

PEOs can help streamline the process by integrating workers’ compensation into payroll. They also handle everything involved with the claims process—from taking care of the paperwork to communicating with insurance and the injured employee.

2. They offer flexible pay-as-you-go programs so you only pay for what you need

With traditional workers’ compensation, businesses typically pay an estimated premium upfront to cover the entire year. At the end of the year, the insurer will perform an audit to determine the exact cost, based on things like payroll and the number of employees. This means you could be reimbursed at the end of the year, or you may actually owe money for the difference.

 

PEOs offer pay-as-you-go programs that are perfect for small businesses that may not be able to afford a lump sum at the start of the year. It’s also great for companies who hire short-term workers’ on a project-by-project basis. With a pay-as-you-go program, you’ll pay only for what you need during the periods of time you need it.

3. PEOs implement safety training programs to help avoid future incidents

No matter the size of your company, risk management is crucial to help keep your workers safe on the job. Small businesses may not always have policies in place to help keep the workplace safe the way a larger company typically does. PEOs may implement safety training programs to help mitigate potential injuries.

In addition to helping prevent injuries from occurring, PEOs also play a role in helping reintegrate employees back into the workplace after recovering in the event an accident does take place.

Partnering with a PEO as a small business

No matter the size of your company, risk management is crucial to help keep your workers safe on the job. Small businesses may not always have policies in place to help keep the workplace safe the way a larger company typically does. PEOs may implement safety training programs to help mitigate potential injuries.

 

In addition to helping prevent injuries from occurring, PEOs also play a role in helping reintegrate employees back into the workplace after recovering in the event an accident does take place.

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