The hybrid work model has become increasingly popular in recent years—particularly since the pandemic in 2020. A blend of working from home and working in an office environment has been shown to have a positive impact on productivity and overall employee satisfaction. When your company partners with a PEO, however, what does that mean for the services you’ll receive as a business owner or manager?
Professional employer organizations—or PEOs—handle the administrative tasks of a business like onboarding, payroll, workers’ compensation, and risk management. Relieving the administrative burden can create space for business owners and HR professionals to focus on the employees themselves. But what challenges come with adapting PEO services for hybrid work models, and what solutions can be offered?
Challenges of Managing Hybrid Work with PEO Services
PEOs typically offer software for both employers and employees to have easy access to things like personal data and payroll. A portal or dashboard specific to each employee can be incredibly helpful for time-tracking and communication. However, there can also be challenges when it comes to the hybrid work model.
When employees work in an office, it’s easy to see when they arrive at work in the morning and leave at the end of the day—there’s no question about clocking in and clocking out. When an employee works from home, however, there has to be accountability for when they start working and when they finish for the day.
While an employee dashboard can help make tracking time easier for your team, it also makes it easier for people to be deceptive about when they are or are not working. The hope, of course, is that every employee would be honest about the time they’ve worked, but that may be something difficult to ensure.
Solutions Offered by PEOs for Hybrid Work
Though there may be some challenges to managing hybrid work with PEO services, there are also many benefits. Partnering with a PEO can make the onboarding process smooth and streamlined, no matter where in the world your employees are located. Onboarding new hires can be complex, but with PEO software to help walk each new employee through the required documentation and training programs, the process is much more straightforward.
PEOs also specialize in having a full understanding of state and federal rules and regulations surrounding labor, which helps ensure compliance no matter where your employees are located. These ever-changing labor laws can be difficult to keep track of for employers—particularly when they have employees all over the world. Working with a PEO ensures your company stays up-to-date with those regulations, avoiding the issue of non-compliance.
One challenge of working remotely is keeping employees engaged at work. PEOs offer solutions to this by providing training and development programs for employees to work through within their dashboard. This not only helps employees continue to grow and evolve, but it also allows them to feel more involved within the company.
Adapting PEO Services to a Flexible Workforce
PEO services are easily adaptable to a hybrid work model, and advancements in technology mean even more features unfolding with time. Offering chat options between employees is a great idea going forward to help maintain open lines of communication. Without the ability to have quick, in-person chats with your coworkers at the office, it can sometimes be challenging to keep certain tasks moving forward. A chat option would help employees easily communicate throughout the day, boosting productivity and engagement.
The Future of PEOs in Hybrid Work Environments
Streamlined onboarding for employees worldwide, compliance with state and federal labor laws, and increased employee productivity, engagement, and overall morale are crucial ways that PEO services have solved hybrid work model challenges. Technological advancements continue to improve the way PEOs can support business owners and HR professionals in the future.
If your company has a hybrid work model and you’re ready for support when it comes to the administrative tasks of your business, reach out to the experienced team at PEOPayGo. We can help you streamline and simplify your onboarding, payroll, and everything in between.
If you own a business, having a fantastic benefits package is essential for keeping your employees satisfied at work. Comprehensive benefits help boost employee morale and ultimately increase employee retention, making them a great financial decision for your company.
As important as benefits are, if you own a business or manage a human resources department, you also know how complex they can be. Choosing packages, handling workers’ compensation claims, and ensuring compliance with state and federal regulations can be overwhelming—particularly when your hands are full with other tasks.
Partnering with a professional employer organization (PEO) can be the perfect way to get the support you need when it comes to comprehensive benefits administration. Let’s take a look at the role of PEOs in benefits management, the pros of outsourcing benefits administration to a PEO, and how outsourcing differs from managing benefits in-house.
The Role of PEOs in Benefits Management
As a business owner or HR manager with a lot on your plate, having support from a PEO can be crucial for the success of your business. PEOs specialize in the administrative tasks of a business—from onboarding and payroll to benefits administration and risk management.
When it comes to benefits management, PEOs handle everything from the initial selection of packages to enrolling employees in plans and processing claims. Their experienced team members will also be available to answer any questions you or your employees may have along the way.
Whether you have an HR department or not, a PEO can be a great asset to your company. For companies that do have HR, working with a PEO can take some of the burden off of administrative tasks and allow HR managers to focus on employee satisfaction and retention.
Pros of Outsourcing Benefits Administration to a PEO
Offering comprehensive benefits to your employees is incredibly beneficial for employee retention. If you’re a business owner, you likely want to offer your employees the best options possible, and partnering with a PEO can help make that happen. Because PEOs work with many different companies, they’re able to negotiate lower rates with insurance companies. These more affordable group rates mean PEOs can get high quality coverage for your employees at a much more reasonable price.
Additionally, ensuring compliance with state and federal labor laws is more streamlined when you work with a PEO. PEOs make it a priority to stay up-to-date with any changes in rules and regulations, both locally and federally, which means you never have to worry about non-compliance.
Outsourcing your benefits administration also means that the PEO you’ve partnered with will also handle any insurance claims, helping to streamline the process for both your employees and your business.
PEO-Managed Benefits vs. In-House Management
There are a few key differences when it comes to PEO-managed benefits compared with benefits managed in-house. First and foremost, PEOs have the ability to negotiate lower rates with insurance companies in order to provide premium coverage at an affordable price.
When you partner with a PEO for benefits administration, it gives your human resources department more space to focus on employee satisfaction. Your HR team can focus efforts toward recruiting and hiring new employees that fit well with the culture of your organization, and ensuring they feel supported as they’re welcomed into the company.
Depending on the size of your company and its specific needs, working with a PEO may also mean you don’t need an HR department at all. If you’re a small business owner, this can be a great option to help save money in the long run, and allow you to give more energy to the core mission of your organization.
Maximizing Benefits with PEO Services
No matter the size of your company, working with a PEO can help you maximize your benefits. From negotiating lower premium costs and helping ensure compliance with rules and regulations to saving you time and money long term, having the support of a PEO can make a huge difference in the success of your company.
If you’re ready to outsource your benefits management and help streamline the administrative side of your business, reach out to the experienced team at PEOPayGo today!
If you’re a business owner or human resources manager, you likely have your hands full managing current employees and working with new hires. When it comes to adding new people to your team, having a streamlined onboarding process is crucial. The onboarding process will be your new employees’ introduction to your business, so it’s important that it’s clear, concise, and engaging.
No matter the size of your company, HR efficiency is essential. It can be a great idea to have support with your onboarding processes—like new hire paperwork, orientation, and training programs. It’s also an opportunity to introduce your new employees to your company and help familiarize them with the culture.
Working with a PEO (professional employer organization) can help you get the support you need as you welcome new employees to your team. Let’s take a look at how PEOs can help streamline onboarding and ensure compliance, as well as what’s to come in the future for onboarding with PEO services.
How PEOs Streamline Onboarding
PEOs step in to handle the administrative tasks of your business, including onboarding new employees. PEOs have software that helps consolidate and simplify things like onboarding, payroll, and workers’ compensation. Companies that work with a PEO will likely have an app that’s accessible to all employees. Within the app, each new employee will receive access to their own personal portal where they can move through the entire onboarding process with ease—from entering their personal data to accessing training programs.
PEO software allows everything to be automated. This means, as a business owner or HR manager, you won’t need to worry about where new hires are in the onboarding process. You can rest assured that your new employees will have access to the materials they need at all times.
Automating these processes also means that they’ll be standardized for all employees—everyone will have the same experience as they’re welcomed into your company. Ultimately, an automated approach creates more consistency and simplicity when it comes to onboarding.
Partnering with a PEO for your onboarding processes also means you’ll have ongoing support moving forward, helping to ensure a smooth and simplified experience for both you and your employees.
Ensuring Compliance with PEO Support
As a business owner or HR manager, compliance with state and federal regulations is crucial for your organization. PEOs specialize in the administrative side of businesses, and a large part of that includes having knowledge and understanding of labor laws. They can help ensure that as you bring aboard new hires, your employees will have the necessary documents and training required to ensure compliance.
Because the onboarding process is the first step in ensuring compliance, it’s essential that all your bases are covered and nothing is overlooked. Onboarding is the best time to have your employees fill out required tax documents and jump right into training and development programs. This helps boost employee engagement and helps get your new hires involved in company culture right away.
Additionally, rules and regulations shift and change constantly, and it can be difficult to keep up with current laws. Part of the role of a PEO is to stay up-to-date with those changes and implement them accordingly for your business. When you partner with a PEO, keeping track of changes in regulations is just one more thing you won’t need to worry about.
The Future of Onboarding with PEO Services
PEO services continue to improve with technological advancements, relieving even more weight off the shoulders of business owners and HR managers. An automated onboarding process that is customized to meet the specific needs of your business is crucial for employee satisfaction and retention. It familiarizes new employees with your company culture, encourages them to get involved right away, and it helps ensure compliance with state and federal regulations.
If you’re ready to outsource the administrative tasks of your business and allow an experienced PEO to support you with your onboarding processes, reach out to our team at PEOPayGo. A streamlined and simplified onboarding experience is just around the corner!